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We’re Hiring – Executive Assistant to Director

Awesome Merchandise are looking for an Executive Assistant to work directly with our Business Development Director, to be as effective as possible as we grow our business.

 

You role will include but not limited to:

  • Streamline the Director’s incoming communications
  • Manage information flow in a timely and accurate manner
  • Help the Director stay organized and focused on value added activities and initiatives
  • Manage complex calendars and scheduling via Google Suite
  • Plan and coordinate external meetings, which may include cross functional teams, stakeholders, and outside vendors
  • Maintain an efficient flow of information between all levels
  • Ensure managers are prepared for meetings, and have all necessary supplies or tools
  • Receive and direct external visitors
  • Assist in document management, compilation, distribution and storage
  • Compile receipts to file expense reports and track reimbursement status
  • Coordinate travel arrangements and accommodations

 

You will be the Director’s true right hand and will have the ability to work under pressure and to tight deadlines. The role will require you to occasionally work outside of normal office hours due to the Director’s international teams.

 

EXPERIENCE NEEDED:

  • A candidate who is educated to degree level or equivalent experience
  • 5 – 7 years of administrative experience supporting an executive-level team member
  • Excellent computer literacy, and experience with Google Suite (or ability to learn quickly)
  • Highly organized, and able to efficiently prioritize a large workload of tasks
  • Strong communication skills, and ability to interact with internal and external partners
  • Ability to work in an ambiguous, rapidly changing environment
  • Experience in a fast paced start up (Desirable)
  • Experience in supporting C-Suite Board Directors (Desirable)

 

THE SKILLS WE ARE LOOKING FOR:

We are looking for a candidate who is:

  • Impact-Driven – you understand the power of working on the right thing at the right time
  • Detail-Oriented – you have an impeccable eye for detail and organisation
  • A leader – You’re kind, collaborative and humble when dealing with our team & partners
  • Entrepreneurial – You’re a self-starter who loves to own things end-to-end. You don’t ask for permission – you’re too busy making things happen.
  • Problem Solver – A problem solver at heart with a genuine interest in learning by helping

 

ABOUT US

 

We make custom merchandise and print for all kinds of people, all in-house. Set up in a bedroom back in 2005 by our founder Luke, we have grown to a team of 80 and now make over 9 million customised products every year. Based on the edge of Leeds city centre, from our 20,000 square foot facility we are capable of producing more than 700 different products.

We serve a vast range of customers ranging from bands and record labels, through to clothing companies and restaurant chains. Our focus is on providing an awesome experience, offering our customers the best possible products and service, with flexible print run lengths and catering for tight turnarounds.

 

OUR CORE VALUES:

 

We Are Awesome, and our mission is to live up to our name! We strive to make sure our core values come to life in the way we approach everything we do. See if our core values resonate with you…

  • Create Awesome Experiences
  • Encourage Awesome Community
  • Work Smart (and hard)
  • Embrace Ideas and Change
  • Make Things We Are Proud Of

 

We have ensured all our employees health and safety are our first priority and issued our new safety measures, all noted in our social distancing and cleanliness handbook. We provide all staff hand sanitiser sprays and wipes. We have designated hand sanitisers pumps in each department.

 

Job Types: Full-time, Permanent

 

Salary: £25,000.00-£28,000.00 per year

 

Benefits:

  • Casual dress
  • Company events
  • Company pension
  • Employee discount
  • On-site parking

 

Schedule:

  • Monday to Friday

 

Application question(s):

  • In 1-2 sentences, please describe how your previous experience is relevant to this role? Why are you a good fit for this job?
  • What about this role excites you and made you want to apply? Please describe your interest in working with us

 

Education:

  • Bachelor’s (required)

 

Experience:

  • supporting executive level directors: 5 years (required)

 

To apply, please email your CV and Cover Letter to hr@awesomemerchandise.com

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